Create an Outlook Email Distribution List: A Step-by-Step Guide

When it comes to managing email addresses, creating an Outlook email distribution list can be a huge time-saver. But did you know that you can import email addresses from Excel into your Outlook distribution list? Yes, it's possible! In this article, we'll show you how to create an Outlook email distribution list using Excel.

First, let's talk about the limitations of CSV files. When saving an Excel workbook as a CSV file, some features might be lost in the process. However, this won't affect your original workbook (.xlsx file). After saving your workbook as a CSV file, you'll need to open it and select the location where you want to save it.

Once you've saved your CSV file, you can import it into Outlook using the following steps:

1. Open Excel and select the workbook that contains the email addresses you want to add to your distribution list.

2. Click on the 'Save As' button and select 'CSV (Comma delimited) (*.csv)' from the drop-down menu.

3. Choose a location to save your CSV file, such as your desktop or documents folder.

4. Open Outlook and go to the 'Contacts' tab.

5. Click on the 'Import/Export' button and select 'Import from another program or file'.

6. Select 'CSV' as the file format and choose the CSV file you saved earlier.

7. Follow the prompts to import your email addresses into Outlook.

Alternatively, you can also import email addresses from Excel to Outlook distribution list manually. This method is a bit more tedious but still effective.

To do this:

1. Open Excel and select the workbook that contains the email addresses you want to add to your distribution list.

2. Highlight all the cells containing email addresses and copy them.

3. Open Outlook and go to the 'Contacts' tab.

4. Click on the 'New Contact' button and paste the copied email addresses into the contact form.

5. Repeat this process for each email address you want to add.

Why use CSV files?

CSV files are a convenient way to store contact information because they allow users to merge multiple files with emails, delete duplicate items, update fields simultaneously, combine various contacts using formulas, and other options.

In conclusion, creating an Outlook email distribution list is easy when you know the right steps. By saving your Excel workbook as a CSV file and importing it into Outlook, you can quickly add multiple email addresses to your distribution list. Whether you're looking for a way to manage business or personal contacts, this method is sure to save you time and effort in the long run.

Remember, creating an Outlook email distribution list using Excel is just one of the many ways you can manage your contact information. With these simple steps, you'll be well on your way to becoming an expert at creating and managing your own email distribution lists.

Create outlook email distribution list